Generate summary with AI

Remember the times you had to call someone to tell them the hilarious thing that someone else sent you over MSN messenger?

Well, luckily times have changed, and taking a screenshot has never been easier.

In this blog we’ll cover how to take a screenshot on Windows computers, Macbook pros, and everything in between!

How to take a screenshot on Windows

Taking a screenshot of the entire screen on a Windows computer is actually really easy, as the keyboard of the laptop—or the keyboard you’re using with your Windows computer—should have a button that will read either “PrtSc” or “Print Screen”.

This button will likely be on the right side of the keyboard, but not always, depending on what computer model or keyboard you’re using. It may be on the top of the keyboard, like in the image below, or it may be on the bottom of the keyboard like in the picture below that—there are no hard and fast rules when it comes to the printscreen button’s placement.

Deliver seamless IT experiences for each customer

Outmatch your client expectations with world-class ticketing, billing, & helpdesk capabilities, all managed through a single pane of glass.

showing where to press to print screen on Windows
PrtSc button on Windows computer


By pressing this button, you will automatically copy an image of the entire screen to your computer’s clipboard, even if that may not seem apparent to you. In order for you to see the new screenshot you just took, you need to launch Word, Paint, or some type of image editing software to view, potentially edit, and save the image.

So, open Word or whichever software you’re using, and either click Ctrl and v to paste the image, or right click your mouse and select paste.

If instead of taking a screenshot you want to capture only the active window, then you can do this by pressing the Alt and PrtScn buttons simultaneously, and then paste the captured shot into your software like above.

How to take a screenshot on Mac

On Mac, you have a few options when it comes to taking a screenshot, depending if you want to capture the entire screen, or if there is only a specific area you want to capture.

If you want to take a screenshot of your whole screen, then press the command button, the shift button, and 5 all at the same time, like seen below.

Pressing command, shift, and 5 simultaneously will have a small panel pop up that will give you 3 different screen capture options. The possible options are to capture screenshot of the entire screen, a window, or a selection of your screen.

Taking a screenshot on Mac

If you’d like to only take a picture of a selected area of the screen, then pressing shift, command, and 4 all at the same time will turn your cursor into a crosshair, which you can use in order to select a specific area of your screen to capture.

Screenshot on Mac with command and 4

To officially take the screenshot, release the mouse button or trackpad.

How do I take a screenshot on Windows with a Mac keyboard?

If you’re using a Windows computer with a Mac keyboard, or even a Mac computer but with a Windows Operating System, it is still possible to use keyboard shortcuts to take a screenshot.

If you’re interested in taking a screenshot of the entire screen, just press and hold the fn, Shift, and F11 buttons at the same time.

If you’d only like to take a screenshot of the active window you’re currently on, then you can do so easily by concurrently pressing the Option, fn, Shift, and F11 buttons.

How do I take a screenshot on Mac with a Windows keyboard?

Yes, it is absolutely possible to use keyboard shortcuts from a Windows keyboard to take screenshots on a Macbook pro, or any computer running a Mac Operating System (OS).

If you’re using a Windows keyboard but a Mac OS, then simultaneously press Windows, Shift, and 3 to capture the screen shot.

Once you press the above key combination together, the entire screen of the computer will be captured, and the captured screenshot will be saved as a .PNG file on the desktop of your computer or laptop.

If you’d like, you can also right-click on the saved screenshot file, and rename the file to anything you’d like!

Where do Screenshots go on PC?

When you take a screenshot, it is usually saved automatically on your computer under “This PC > Pictures > Screenshots”.

However, if this location isn’t to your liking, then you can try moving the screenshots you take to documents instead of pictures, by creating a new folder named “Screenshots.” To save them under your newly created Screenshots folder, click inside the folder, then click “New folder” at the top of the “File Explorer” window, and then name the folder you created “Screenshots.”

What is the shortcut key for screenshot in Windows 10?

When answering the question, keep in mind that there are a LOT of different hardware options—like different computers, laptops, and tablets—that can run Windows 10 on them, and therefore there may be different options for shortcut keys to take screenshots on.

But, the following function keys should work in creating your screenshots.

To take a screenshot on Windows 10, press the Windows Logo Key and the PrtScn button at the same time, as a shortcut for taking screenshots.

In the event that whatever keyboard you’re using doesn’t have the PrtScn button—which you can see in the image in the above sections—you can also click the Fn, Windows logo key, and the space bar to take a screenshot.

Was this helpful?

Related Articles

Guide for MSPs: 7 best practices to onboard customers correctly

Read now

Should you segment your clients? How to do it correctly

Read now

How to expose passwords stored on various common browsers

Read now

How to reduce the time from prospect to customer and increase your MRR

Read now

The IT management platform that just works

Atera is the all-in-one platform built to remove blockers, streamline operations, and give you the tools to deliver results at any scale.