Discover the 7 best printer monitoring software for secure monitoring in 2025

Managing print infrastructure is an integral part of IT’s workflow. Effective printer monitoring ensures that printing operations run smoothly, costs stay level, and productivity remains high.

Printer monitoring software facilitates these objectives through real-time monitoring and insights, automated notifications, and detailed usage analytics. 

So, how can you know which solution is right for you?

This article contains insights on the best printer monitoring software for remote management. The coverage of each option includes key features, pros and cons, and pricing. To help you make the most educated decision possible, we’ll also dive into what printer monitoring software is, the different types available, and why every IT department should invest in it.

What is printer monitoring software?

Printer monitoring software helps organizations oversee and manage the performance, usage, and health of their printers. The key features of the best printer monitoring tools include real-time monitoring and alerting, usage tracking, consumable management, maintenance scheduling, and remote management.

A few industry-leading IT management solutions include a printer monitoring tool in their all-in-one platform, which caters to an organization’s entire IT management requirements.

Types of printer monitoring software for IT teams

The best printer monitoring software comes in various forms; each one is tailored to meet specific needs. Understanding the different options is essential when selecting the right solution for your organization.

1. Unified network monitoring

Unified network monitoring solutions provide an all-in-one solution for managing and monitoring all network devices—including printers.

Unified network monitoring tools do more than just monitor printers; they monitor the entire IT infrastructure. Features such as real-time monitoring and alerting, network discovery, remote access, automated patch management, and IT asset management are considered standard in this kind of solution.

2. Cloud-based printer monitoring

Cloud-based printer monitoring software provides all the typical benefits of cloud-based IT solutions: remote access and management capabilities, real-time monitoring, automatic updates, third-party integrations, and IT automation. As the name suggests, they’re hosted in the cloud.

3. Enterprise printer monitoring

Enterprise printer monitoring software is designed for large organizations with complex printing environments and extensive printer fleets. It includes remote access and management, automated alerts, advanced reporting and analytics, robust cyber security, and various third-party integrations.

Why printer monitoring software is key for strong IT support

Now that you know what printer monitoring software includes, the main reasons for investing in one are as follows:

1. Enhanced security

The best printer monitoring software offers enhanced security through features such as real-time monitoring and alerting, patch management, secure print release, and user authentication. 

These features make sure sensitive data is only accessed by authorized individuals and that devices are always up-to-date, thus reducing the risk of data breaches.

2. Improved operational efficiency

With real-time monitoring and automated alerts, printer monitoring software minimizes downtime and increases operational efficiency. IT administrators can quickly identify and address issues—such as printer errors or low consumables—before they escalate. As a result, printers remain functional, and efficiency increases.

The best printer monitoring software (including Atera) offer AI-powered capabilities that increase the efficiency of IT teams—for instance, AI-generated OID recommendations.

3. Significant cost savings

Effective management of printer usage and consumables leads to significant cost savings. It reduces resource consumption, meaning organizations spend less on tracking ink, toner, paper usage, and more. 

In addition, the best printer monitoring software enables proactive maintenance, helping to extend printers’ lifespans and reducing the need for expensive repairs or premature replacements.

4. Smarter resource management

Managing all of an organization’s printers from a single interface simplifies the monitoring process and centralizes control of the entire printing environment. IT administrators can monitor printer performance, track usage patterns, and allocate resources across various locations and devices without needing to switch tools.

5. Better scalability

The best printer monitoring software ensures scalability by providing a unified solution for managing printers and other devices. They often also have intuitive interfaces, which are known to lead to better effectiveness, efficiency, and scalability.

Top solutions also include IT automation capabilities that eliminate manual and repetitive tasks–further enhancing scalability.

The 7 best printer monitoring software for secure & up-to-date management in 2025

Based on our research, the seven best printer monitoring software are:

• Atera – Best overall, AI-powered printer monitoring software
• Paessler PRTG – Best for creating custom printer monitoring setups
• ManageEngine OpManager – Best for network-wide printer monitoring
• Lansweeper – Best for accurate discovery and documentation of printers
• SolarWinds NPM – Best for tracking printer performance with advanced alerting
• Pulseway – Best for mobile-first printer monitoring
• NinjaOne – Best for simple, cloud-based printer monitoring

We’ll highlight each software’s main features, pricing, and pros and cons so you can choose the right solution for you. 

Atera – Best overall, AI-powered printer monitoring software

1. Atera’s printer monitoring features: Atera is an AI-powered, all-in-one IT management solution that can monitor printers with its built-in remote monitoring and management (RMM) tool. With Atera, you can monitor both SNMP-enabled printers and non-SNMP printers (referring to printers using the ICMP protocol.)

After adding printers to Atera, you can add OIDs for the specific parameters you wish to monitor on the devices. For example, you can use an OID to track ink levels, toner levels, paper status, printer uptime, and error messages. The OID values update every two minutes. OIDs can be configured manually or using Atera’s AI Copilot OID generator.

2. Key features: In addition to printer monitoring, Atera enables the monitoring of workstations, servers, network devices, and other SNMP-enabled devices, such as routers and switches.

Further to Atera’s RMM, Atera’s key features include professional services automation (PSA), IT ticketing, patch management, network discovery, and more. For additional functionalities, Atera integrates with various third-party software.

Features and capabilities

Atera’s industry-leading RMM is used for more than just printer monitoring. It is capable of monitoring workstations, servers, network devices, and other SNMP-enabled devices, such as routers and switches. Users can manage patches, access devices remotely, automate IT tasks, and generate in-depth reports on system performance.

And what makes Atera unique among other printer monitoring and IT management tools? Its AI-powered capabilities.

Atera is the first IT management platform to incorporate Agentic AI technology into its platform through Action AI. An AI-powered OID generator is one of its features, which assists in generating the right OIDs for monitoring specific printer and network device metrics.

Atera Copilot (part of Action AI) offers various other AI capabilities—such as Atera’s AI scripting—which automatically generates scripts for fixing issues like slow device performance.

Atera’s AI script generator

By leveraging AI capabilities alongside Atera’s IT automation, IT technicians can achieve 10X efficiency and focus on more strategic IT management tasks.

User interface and usability

Atera is well known for its intuitive user interface. Customers like NexGen X compare the interface to an iPhone with its intuitive and easy-to-use features. Other Atera customers also testify to its intuitiveness, winning it a G2 award for implementation and ease of use.

What makes the platform so accessible? A number of factors, including how most of the features on Atera’s admin dashboard are located on the left sidebar, while the main dashboard view provides an overview of the user’s IT environment.

Atera’s dashboard view

Adding SNMP devices is quick and easy to access from that same page. Users can generate OIDs, import SNMP templates, create new tickets, and more.

Atera SNMP device management

When it comes to customer service, Atera doesn’t cut corners. It offers a 24/7 live chat option as well as a knowledge base, help centre tutorials, blog articles, and an active IT community for troubleshooting and discussing IT best practices. These resources ensure that if users encounter problems, they will be resolved promptly.

Pricing and value for money

Atera’s IT department pricing starts at $149 per month and goes up to $219 per month. The MSP pricing starts at $129 per month and goes up to $209 per month. For more customized solutions, enterprise customers can receive a custom quotation.

What makes Atera unique among competitors is its pay-per-technician pricing. Most print monitor software solutions use pay-per-endpoint pricing, meaning the price increases with each additional device/endpoint (including printers).

With Atera, you can add unlimited endpoints to the platform and only pay for the number of technicians on the platform. Atera’s pay-per-technician pricing offers a much more cost-effective and scalable solution than most competitors’ pay-per-endpoint pricing.

Atera pricing:

Atera pricing plans for IT departments:

• Professional: $149 per month, per technician
• Expert: $189 per month, per technician
• Master: $219 per month, per technician
• Enterprise: Custom quotation. Contact sales for pricing.

Atera pricing plans for MSPs:

• Pro: $129 per month, per technician
• Growth: $179 per month, per technician
• Power: $209 per month, per technician
• Superpower (Enterprise): Custom quotation. Contact sales for pricing.

Get started with Atera on a 30-day free trial, no credit card required.

Customer reviews and rating

Atera G2 rating: 4.6 out of 5.0 stars (800+ reviews)

What Atera users are saying on G2:

• “The two features that push Atera over the competition are the ability to use SNMP monitor at no additional cost and its remote access tool,” a G2 user says.

• “Atera is an outstanding RMM platform with meaningful AI integrations. I appreciate that I can monitor SNMP devices and receive alerts if there are problems or supplies run low,” a G2 user says.

Atera Capterra rating: 4.6 out of 5.0 stars (400+ reviews)

What Atera users are saying on Capterra:

• “I love Atera’s integration of AI within scripting and ticketing. It makes everything easier to do and helps whenever you forget a specific command,” a Capterra user says.

• “I like being able to monitor and manage devices remotely with Atera. Atera also makes it easy to track and resolve issues,” a Capterra user says.

Paessler PRTG – Best for creating custom printer monitoring setups

Paessler PRTG is a network monitoring tool that excels at creating custom printer monitoring setups. PRTG displays the status of every printer on a user’s network and notifies them of any relevant changes. Users can access different printer information, such as the total number of printed pages, toner cartridge fill level, printer cover status, and printer status error messages. 

The platform also has real-time monitoring and alerting, network discovery, reports and analytics, and third-party integrations. In addition to printer monitoring, PRTG is useful for monitoring other network devices, applications, and services.

G2 Rating: 4.6 out of 5.0 stars (90+ reviews)

Capterra Rating: 4.6 out of 5.0 stars (200+ reviews)

Paessler PRTG Pricing:

• Prices start from $2,149 per year for monitoring up to 500 aspects of devices within your network

ManageEngine OpManager – Best for network-wide printer monitoring

ManageEngine OpManager is an industry leader in network monitoring. Not only can you monitor printers but also other network infrastructure, including local devices, WAN links, and wireless networks. OpManager users SNMP to gather data from printers, allowing IT teams to stay ahead of issues like printer outages, paper jams, or low toner.

From OpManager’s dashboard, you can view performance, bandwidth consumption, and recent device configuration changes. This information helps you spot issues and fix them before they affect end users.

G2 Rating: 4.4 out of 5.0 stars (100+ reviews)

Capterra Rating: 4.6 out of 5.0 stars (100+ reviews)

ManageEngine OpManager Pricing:

• Custom quotation. Contact ManageEngine’s sales team for pricing options.

Lansweeper – Best for accurate discovery and documentation of printers

Lansweeper is mainly known as an advanced asset discovery software for various technology assets, including printers. It automatically scans printers in your network to provide the most relevant information about them. The scanned information includes toner levels, manufacturer and model, pages printed, uptime, status, and network interfaces.

Every page of the printer shows how much toner is left in each color (Black, Cyan, Yellow, and Magenta). This helps determine when each printer needs to be restocked.

G2 Rating: 4.4 out of 5.0 stars (50+ reviews)

Capterra Rating: 4.5 out of 5.0 stars (60+ reviews)

Lansweeper Pricing:

• Starter: Starting at $219 per month, for 2000 assets
• Pro: Starting at $399 per month, for 2000 assets
• Enterprise: Custom pricing. Starts from 10,000 assets

SolarWinds NPM – Best for tracking printer performance with advanced alerting

SolarWinds NPM supports monitoring SNMP-enabled printers and provides insights into fault, availability, and performance metrics. You can set up automatic alerts to be notified when a certain threshold is exceeded, such as low ink levels. Upon setting up the alerts, you can define the conditions that trigger alerts. 

The alerts are always enabled by default, but you can set up a customer schedule for when they should run. Like most SolarWinds alternatives, you can use its asset discovery tool to automatically identify printers and add them to your monitoring system. 

G2 Rating: 4.3 out of 5.0 stars (700+ reviews)

Capterra Rating: 4.5 out of 5.0 stars (70+ reviews)

SolarWinds NPM Pricing:

• Custom quotation with prices starting at $1,856. Visit their website for an exact quote.

Pulseway – Best for mobile-first printer monitoring

Pulseway Network Monitoring is one of the leading options for mobile-first printer monitoring. Its mobile app allows users to perform any command to control devices, such as locking devices, restarting them, or shutting them down. You can also manage OS and third-party patches, remotely access devices, and manage tickets.

Other than the mobile app, Pulseway is a cloud-based IT management tool. In addition to printer monitoring, users can monitor workstations, servers, and other SNMP-enabled devices.

G2 Rating: 4.6 out of 5.0 (100+ reviews)

Capterra Rating: 4.7 out of 5.0 (300+ reviews)

Pulseway Pricing:

• Basic: Custom pricing available. Consult their website to learn more.

NinjaOne – Best for simple, cloud-based printer monitoring

NinjaOne offers a comprehensive, cloud-based endpoint management solution designed to monitor various devices, including printers. NinjaOne uses Ninja NMS agents, which can be connected to any SNMP device (e.g. printers). You can monitor key metrics like printer status, toner levels, page counts, and device availability.

If an SNMP hardware performance threshold is exceeded, you can be automatically notified via email, SMS, or Slack. NinjaOne’s SNMP monitoring is accompanied by automated patch management, IT ticketing, mobile device management, and more.

G2 Rating: 4.7 out of 5.0 (1,700+ reviews)

Capterra Rating: 4.8 out of 5.0 (200+ reviews)

NinjaOne Pricing:

• NinjaOne prices per endpoint, but does not make its pricing available publicly. Pricing is based on custom quotation. Visit their website to learn more.

Full-featured AI-powered printer monitoring: Only with Atera

Atera’s all-in-one IT management system offers integrated SNMP monitoring software for printers, RAIDs, and routers. Users can remotely monitor and manage network devices and servers, and the platform includes automated patch management, network discovery, IT ticketing, scripting, and more.

Atera harnesses the power of Agentic AI in Atera Copilot: a future-forward capability that enables IT professionals to eliminate repetitive tasks. With AI-generated features such as OID recommendations, scripting, help desk, and troubleshooting suggestions, IT technicians can achieve 10X efficiency and focus on more strategic initiatives.
To witness the power of Atera firsthand, sign up for a 30-day free trial—no credit card required—or contact our sales team for a demo.