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To this day, many IT organizations still manage their hardware assets manually through a simple Excel spreadsheet or database. While this may work for small companies managing a handful of devices, modern IT environments require more advanced solutions that meet safety and efficiency requirements.
Hardware inventory management software comes in handy here, as it offers the required tools for discovering and tracking hardware assets, automating workflows, and providing insights into asset health.
To find out the best hardware inventory management software for your organization, keep on reading as we review the best options below.
What is hardware inventory management software?
Hardware inventory management software helps users discover, manage, and optimize hardware assets, including desktops, laptops, servers, and even more specialized devices like IoT equipment.
These tools gather data about your hardware assets, such as:
- Make, model, and serial number
- Purchase date and warranty information
- Details about RAM, CPU, and storage
- Current location and assigned technician
- Maintenance and repair records
- Compliance and audit data
Collecting large amounts of data is not easy, which is why hardware inventory management tools can do it automatically. Once the data is collected, it is stored in a centralized dashboard, where it is easy to access and manage.
Types of hardware inventory management software
The best type of hardware inventory management software depends on your organizational goals. Below is a quick look at the different types available.
1. Standalone hardware inventory management software: Standalone solutions focus entirely on tracking physical hardware assets, like workstations and servers. These tools are often used in smaller organizations or those with less complex IT environments.
2. IT asset management software: ITAM software is a more comprehensive solution than standalone inventory management tools, offering features for tracking and optimizing both hardware and software. You can manage the entire lifecycle of your assets, from procurement to disposal.
3. Unified IT management software: Unified IT management tools are the most comprehensive and provide a holistic solution for managing hardware, software, and cloud assets. These tools combine hardware inventory management with broader IT management tools, such as patch management, RMM, and remote access.
Why do you need hardware inventory management software?
Whether you’re an IT pro working internally or an MSP managing dozens of client devices, hardware inventory management software brings many benefits, such as:
- Gain insights into your hardware assets: Gain insights into server monitoring metrics like memory utilization, disk space, load times, and performance metrics such as CPU utilization and disk usage.
- Reduce costs: Effective IT asset lifecycle management using hardware inventory management software allows you to utilize existing assets better and avoid overprovisioning, resulting in lower costs.
- Improve security: Upon signing up, hardware inventory management tools scan your network for all hardware assets. If any devices show signs of threat, you are the first to notice and can make the necessary adjustments.
- Improve incident response: Technicians can access information about the asset’s specifications, maintenance history, and any previous incidents. With this information, incident response is more effective and is prone to fewer errors.
The 9 best hardware inventory management software
After reviewing and comparing the different options, we found that the best hardware inventory management software are:
- Atera
- Lansweeper
- ManageEngine Asset Explorer
- Freshservice
- ServiceNow ITAM
- NinjaOne
- Jira Service Management
- SolarWinds Service Desk
- IBM Maximo
1. Atera
Atera is an all-in-one IT management platform that lets you manage all hardware assets, including desktops, laptops, printers, servers, and other SNMP-enabled devices. Upon onboarding, Atera’s Network Discovery tool helps to get a full picture of all hardware assets and their potential threats.

Even after the onboarding, you can perform regular network scans to make sure your hardware inventory is up-to-date and free from vulnerabilities.
The asset management capabilities are accompanied by RMM for monitoring your system activity 24/7, patch management for keeping devices up-to-date, remote access for troubleshooting problems, and a helpdesk for handling end-user support issues.
Atera users can create a hardware inventory report, which shows a breakdown of their hardware assets. It includes information such as the device type, CPU usage, operating system, disk type, and available disk capacity.

Another commonly used report is the Assets report, which showcases the number of assets, asset type, purchase date, and more.
Atera customer reviews
Atera G2 rating: 4.6 out of 5.0 stars (760+ reviews)
What Atera users are saying on G2:
- “One of the best things about Atera is its searchable inventory database. IP addresses, computer names, and agent names can be used to locate a particular machine, a G2 user says.”
- “Atera has great 24/7 customer support, which is always a quick chat away, a G2 user mentions.”
Atera Capterra rating: 4.6 out of 5.0 stars (400+ reviews)
What Atera users are saying on Capterra:
- “Atera helped us to bring IT management fully in-house, and we achieved faster support times and 6-figure cost-savings, a Capterra user says.”
- “We use Atera mostly for remotely connecting to other computers, as well as for scripting. You can’t beat Atera for its price, a Capterra user says.”
Atera pricing plans
Unlike most hardware inventory management systems, Atera allows users to manage unlimited devices at a fixed monthly/yearly cost.
Atera’s pay-per-technician pricing plans are as the following:
Atera’s pricing plans for IT departments:
- Professional: $149 per month, per technician
- Expert: $169 per month, per technician
- Master: $219 per month, per technician
- Enterprise: Custom quotation. Contact sales for pricing.
Atera’s pricing plans for MSPs:
- Pro: $129 per month, per technician
- Growth: $179 per month, per technician
- Power: $209 per month, per technician
- Superpower (Enterprise): Custom quotation. Contact sales for pricing.
Get started with Atera on a 30-day free trial with no credit card required.
2. Lansweeper

Lansweeper allows users to oversee all hardware and devices connected to their network, such as desktops, printers, and switches. It automatically scans the network to collect information about computers and their components. The scanned hardware information can be represented in various hardware inventory reports.
If new hardware is detected on the network, administrators are automatically notified by email.
G2 Rating: 4.4 out of 5.0 stars (50+ reviews)
Capterra Rating: 4.5 out of 5.0 stars (60+ reviews)
Lansweeper Pricing:
- Starter: Starting at $219 per month, for 2000 assets
- Pro: Starting at $399 per month, for 2000 assets
- Enterprise: Custom pricing. Starts from 10,000 assets
3. ManageEngine Asset Explorer

ManageEngine Asset Explorer is IT asset management software that automatically discovers your IT assets, including hardware and software. You can click on each asset to find more information, such as its history, warranty details, usage statistics, and installed software. Asset reports give insights into inventory status and asset allocation.
Asset Explorer users can choose between cloud and on-premise solutions. For more capabilities, like RMM, Asset Explorer can be integrated with ManageEngine Endpoint Central, although this comes at an extra cost.
G2 Rating: 4.3 out of 5.0 stars (10+ reviews)
Capterra Rating: 4.8 out of 5.0 stars (4 reviews)
ManageEngine Asset Explorer Pricing:
- The license fees start from $115 per month for 250 IT assets
4. Freshservice

One of Freshservice’s key capabilities is asset management, which lets you automatically discover and track hardware, software, and SaaS applications. All hardware assets can be accessed through a dashboard, which shows the asset type, location, and the assigned technician. In addition, users can track purchases, manage vendors, and simplify fulfillment.
Similarly to Atera, Freshservice has an AI tool that assists users in solving problems with their hardware and software.
G2 rating: 4.6 out of 5.0 stars (1,000+ reviews)
Capterra rating: 4.5 out of 5.0 stars (500+ reviews)
Freshservice pricing:
- ITSM plans start at $115 per month, per technician.
5. ServiceNow ITAM

ServiceNow ITAM helps users gain visibility into physical assets through automated asset workflows, end-to-end asset visibility, and integrations with other ServiceNow tools. Users can build and optimize automated workflows for tracking asset lifecycles and simplifying maintenance tasks.
ServiceNow’s hardware management capabilities work alongside it’s ITAM capabilities for managing all of your IT assets from one platform.
G2 Rating: 4.5 out of 5.0 stars (70+ reviews)
Capterra Rating: 4.5 out of 5.0 stars (270+ reviews)
ServiceNow ITAM Pricing:
- The pricing plans are based on a custom quotation. Contact ServiceNow team to find out the pricing.
6. NinjaOne

NinjaOne is endpoint management software that gives real-time insights into your Windows, macOS, and Linux workstations and servers. It includes an automated discovery for locating all devices. When there is a change in hardware, such as a performance or health issue, users are notified and a ticket is created.
Although NinjaOne has solid features, it is priced per endpoint, which can get expensive for IT departments. This is one of the main reasons many IT teams are looking for alternatives to NinjaOne.
G2 rating: 4.7 out of 5.0 (1,500+ reviews)
Capterra rating: 4.8 out of 5.0 (200+ reviews)
NinjaOne pricing:
- NinjaOne charges per endpoint, but does not make its pricing available publicly; pricing is based on a custom quote. Visit their website to learn more.
7. Jira Service Management

Jira Service Management supports hardware asset management from the initial request to retirement and replacement. It offers automated tracking of hardware information, IP-enabled asset detection, and analytics to monitor asset health.
For IT ticketing, the Jira Service Desk is part of Jira Service Management. It gets you access to incident management, problem management, change management, and knowledge management.
G2 rating: 4.2 out of 5.0 (760+ reviews)
Capterra rating: 4.5 out of 5.0 (680+ reviews)
Jira Service Management pricing:
- Free: Free for up to 3 technicians
- Standard: $22 per month, per technician
- Premium: $49 per month, per technician
- Enterprise: Contact Jira’s sales team to find out the pricing
8. SolarWinds Service Desk

SolarWinds Service Desk allows users to manage hardware assets, like computers, printers, mobile devices, and SNMP-enabled devices, from a unified platform. The tool takes automatic network scans of your hardware assets and alerts you to any potential issues. This information can be used for planning hardware replacements or updates.
Integrations with Zendesk, Slack, Microsoft, Jira, and Active Directory are available.
G2 rating: 4.3 out of 5.0 stars (700+ reviews)
Capterra rating: 4.6 out of 5.0 stars (500+ reviews)
SolarWinds Service Desk pricing:
- Essentials: $39 per month, per technician
- Advanced: $79 per month, per technician
- Premier: $99 per month, per technician
9. IBM Maximo

Asset management is part of IBM’s Maximo Application Suite and it allows users to monitor hardware assets, such as computers and servers remotely. The key capabilities are AI-powered remote monitoring, computer vision and predictive maintenance, and automation.
Predictive maintenance works by using asset health insights and informing when assets need a repair or replacement.
G2 Rating: 4.4 out of 5.0 stars (400+ reviews)
Capterra Rating: 4.2 out of 5.0 stars (40+ reviews)
IBM Maximo Pricing:
- The pricing is based on a custom quotation. IBM has a price estimator available on their website.
Hardware inventory management accompanied by all-in-one IT management
Atera lets you manage all of your IT assets, including hardware, software, and the cloud, from a unified platform.
The available asset management capabilities are accompanied by RMM, PSA, IT ticketing, remote access, and reporting to achieve a unified IT management experience. Instead of using multiple tools for IT management, Atera provides everything under one subscription.
Plus, the pay-per-technician pricing structure ensures your fees don’t skyrocket when you add new endpoints to the platform. To use Atera for hardware inventory management, you can take advantage of the available 30-day free trial or contact our sales team for a custom demo.
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