Skip to main content

What is RMM? The All-in-One Guide for IT Pros

RMM stands for “Remote Monitoring and Management” and is a type of software used by IT professionals to remotely monitor and manage users’ IT infrastructure, including servers, workstations, network devices, and endpoints.

Are you tired of dealing with IT issues reactively, constantly putting out fires instead of preventing them? Say hello to a smarter, more efficient way of managing your IT infrastructure with a Remote Monitoring and Management (RMM) solution.

Start free trial

RMM definition: what does RMM stands for?

RMM, meaning Remote Monitoring and Management, is a type of software that empowers IT service providers to remotely monitor and manage their clients’ IT assets. It allows businesses to proactively identify and resolve issues before they impact operations. With RMM software, IT teams can gain real-time insights, automate tasks, and ensure the overall health and performance of their clients’ systems.

This powerful application enables businesses to monitor, analyze, and access their clients’ computers, devices, IT infrastructure, and systems. In this comprehensive guide, we will explore the concept of RMM, its advantages, key features, and how it revolutionizes IT operations.

Benefits of RMM

Implementing a robust RMM solution offers numerous benefits to IT service providers. Some of the key advantages include:


  1. Cost savings: RMM software reduces the need for costly help desk calls by proactively addressing potential crises. It minimizes system failures, resulting in fewer IT support staff requirements and lower operational costs. RMM software also enables IT employees to work from anywhere, and be able to fix and address issues remotely, as opposed to in person.


  1. Proactive issue detection: RMM tools provide real-time monitoring and alert management, enabling IT teams to identify and resolve issues before they impact business operations. This proactive approach ensures minimal downtime and improved service reliability.


  1. Streamlined IT operations: RMM software automates routine maintenance tasks, freeing up IT support staff to focus on more complex projects. Tasks like system restores, file cleanups, and software updates can be automated, boosting efficiency and productivity.


  1. Patch management: Remote Monitoring tools include robust patch management capabilities, ensuring that systems are up to date with the latest security patches and software updates. This helps businesses maintain a secure and stable IT environment.


  1. Reporting and analytics: RMM systems provides extensive reporting options and analytics, allowing IT teams to set data-driven goals for their support activities. Reports can be generated on-demand or scheduled, providing valuable insights for task completion, billing, and overall system health.


Learn more about the benefits of RMM

Key features of RMM tools


To effectively monitor and manage IT assets, RMM software offer a range of key features, including:


     Real-time monitoring and alerts management


  • Monitor system performance, network health, and device status in real time.
  • Receive immediate alerts for potential issues, enabling prompt resolution and minimizing downtime.


Learn more about real-time monitoring


IT automation and scripting


  • Automate routine maintenance tasks such as system restores, file cleanups, and software updates.
  • Execute scripts written in various formats, streamlining IT operations and improving efficiency.


Learn more about IT automation


Patch Management


  • Manage and install software updates, security patches, and driver updates.
  • Monitor patch run statuses and log actions for comprehensive tracking and compliance.


Learn more about patch management


Reporting and Analytics


  • Generate customized reports on system health, software inventory, and patch feedback.
  • Analyze data to make informed decisions, track activities, and provide documentation for billing purposes.


Learn more about IT reporting and analytics 




  • AI-powered RMM systems can analyze historical data and patterns to predict potential issues before they occur, allowing for proactive maintenance and minimizing downtime.
  • AI-driven RMM platforms can automatically remediate common issues and perform routine maintenance tasks, reducing manual intervention and improving efficiency.
  • Atera’s AI-powered IT platform even offers an AI-auto script generator to get advanced scripts instantly, as well as AI-generated responses to users.


Learn more about AI-powered IT


A screenshot of Atera's RMM tool.

RMM agent: Device monitoring and management


The RMM agent serves as the linchpin of device monitoring and management, facilitating comprehensive oversight of IT infrastructure from a centralized console. By deploying agents across networked devices, IT administrators gain real-time visibility into system health, performance metrics, and security status.

These agents continuously collect and transmit data to the platform, enabling proactive RMM monitoring and rapid response to emerging issues. With granular insights provided by the agent, IT teams can detect anomalies, identify bottlenecks, and optimize resource allocation to ensure optimal performance and reliability.

Moreover, the agent streamlines remote support and maintenance tasks, empowering technicians to troubleshoot problems, deploy patches, and perform updates seamlessly across distributed environments. Whether it’s servers, workstations, or mobile devices, the RMM client delivers unparalleled device monitoring and management capabilities, allowing organizations to maintain peak operational efficiency while minimizing downtime and security risks.


Learn more about RMM agents


SNMP Monitoring

Monitoring SNMP (Simple Network Management Protocol) devices involves using software tools to gather and analyze data from network devices that support SNMP. In addition to enabling monitoring of your customers’ computers and servers (via installed agents), Atera also enables monitoring of printers, RAIDs, routers, and other SNMP devices.


Learn more about SNMP Monitoring


MacOS Monitoring


MacOS monitoring involves the process of overseeing and analyzing the performance, health, and security of Apple’s macOS operating system running on Mac computers. This monitoring is essential for ensuring the efficient operation of individual Mac machines, as well as for managing larger fleets of Mac devices in enterprise environments.


Learn more about MacOS Monitoring


Linux Monitoring


Linux monitoring involves the process of overseeing and analyzing the performance, health, and security of Linux-based operating systems running on servers, desktops, or other devices. Linux monitoring is crucial for ensuring the efficient operation of Linux systems, identifying performance bottlenecks, and maintaining system security.


Learn more about Linux Monitoring 


Screenshot of Atera's SNMP monitoring tool

RMM vs MDM (Mobile Device Management)


RMM stands for Remote Monitoring and Management, while MDM stands for Mobile Device Management. While both are vital components of modern IT infrastructure, they serve distinct purposes tailored to meet specific business needs.

When comparing RMM with MDM, it’s essential to recognize the distinct yet complementary roles these solutions play in IT management. RMM primarily focuses on overseeing and maintaining the health and performance of an organization’s entire IT infrastructure, including servers, workstations, and networking devices.

On the other hand, MDM solutions focus on managing and securing mobile devices such as smartphones, tablets, and laptops across an organization. While RMM ensures the smooth operation of backend systems, MDM safeguards the endpoints accessing these systems, enforcing security policies, and protecting sensitive data.


Lern more about RMM vs MDM

How to choose the right RMM tool

In the ever-evolving landscape of IT management, selecting the right Remote Monitoring and Management (RMM) tool is pivotal for enhancing operational efficiency, ensuring security, and driving business growth. With a plethora of options available, it can be challenging to identify the RMM solution that perfectly aligns with your organization’s unique needs, whether you’re an Enterprise IT Department, a Managed Service Provider (MSP), or a small business. To aid in this crucial decision-making process, we delve into the essential features and considerations that define the best RMM software for each business type. For a more comprehensive guide on pinpointing the ideal RMM tool and a detailed comparison to navigate this choice wisely, explore our insightful resources: RMM Comparison Done Right.


Choosing the Best RMM for Your Business


The criteria for selecting an RMM tool vary significantly across different business models and sizes. Enterprises require scalability and comprehensive security features to manage vast IT infrastructures, while MSPs benefit from multi-tenancy support and advanced automation capabilities to efficiently serve multiple clients. Small businesses, on the other hand, prioritize ease of use and cost-effectiveness to maintain their IT systems with limited resources. Below, we explore the unique requirements and features that businesses should consider when selecting an RMM solution tailored to their specific needs.


RMM for Enterprise IT Departments


When selecting an RMM platform for Enterprise IT Departments, it’s crucial to consider features that cater to the unique requirements and complexities of large-scale IT environments. Here are some key features to look for:


Scalability: Ensure that the RMM solution can scale seamlessly to support the vast number of endpoints and infrastructure components typically found in enterprise environments without sacrificing performance or reliability.


Centralized management: Look for a centralized management console that provides a unified view of the entire IT infrastructure, including servers, workstations, networking devices, and cloud resources, allowing administrators to monitor and manage everything from a single interface.


Automation and orchestration: Choose an RMM tool with robust automation capabilities to streamline routine tasks such as patch management, software deployment, and system updates, enabling IT teams to optimize efficiency and focus on strategic initiatives.


Comprehensive security: Prioritize security features such as real-time threat detection, vulnerability assessments, and policy enforcement to protect sensitive data and mitigate cybersecurity risks across the enterprise.


Intelligent alerting and reporting: Seek an RMM platform that provides customizable alerting mechanisms to notify IT administrators of potential issues or performance anomalies in real-time, along with detailed reporting tools for tracking system health, compliance status, and performance metrics.


Screenshot of Atera's IT automation profiles

RMM for MSPs


When considering an RMM services for Managed Service Providers (MSPs), several key features are essential to effectively manage and support multiple clients and their diverse IT environments. Here are some critical features to look for:


Multi-tenancy support: The ability to manage multiple clients and their environments from a single dashboard is crucial for MSPs. Look for RMM solutions that offer robust multi-tenancy support, allowing you to segregate client data, configurations, and policies securely.


Scalability: MSPs often manage a large number of endpoints across multiple clients. Choose an RMM solution that can scale effortlessly to accommodate the growth of your client base and the increasing complexity of their IT infrastructures. Atera offers pay-per-technician pricing, instead of per-device, so you can grow your client base without growing your bottom line!


Automation and scripting: Look for automation features that enable you to automate routine tasks, such as patch management, software deployment, and system maintenance across multiple client environments. Support for scripting languages like PowerShell or Python can further extend automation capabilities.


Customizable alerts and notifications: Effective alerting is critical for timely issue identification and resolution. Choose an remote monitoring solution that offers customizable alerting and notification features, allowing you to define thresholds, escalation policies, and notification channels based on your clients’ specific requirements.

Screenshot of script creation at Atera's RMM platform

RMM for small businesses


For small businesses, selecting the right RMM solution is crucial to effectively manage their IT infrastructure while staying within budget constraints. Here are some key features to look for:


Ease of use: Small businesses typically have limited IT staff and resources. Choose a remote monitoring management solution with an intuitive user interface and easy-to-use features that require minimal training and technical expertise to deploy and manage effectively.


Automated maintenance tasks: Look for automation features that enable scheduled maintenance tasks, such as patch management, software updates, and system scans, to reduce manual intervention and ensure the smooth operation of IT systems.


Basic security features: While comprehensive security features are essential, small businesses should prioritize basic security capabilities such as antivirus integration, firewall monitoring, and automated threat detection to protect against common cyber threats.


Scalability: Choose an RMM solution that can scale as your business grows and evolves, and that will help you maintain a high client retention rate. While the immediate focus may be on managing a small number of endpoints, the RMM solution should have the flexibility to accommodate future growth plans and increased complexity.


Integrations with existing tools: Look for integration capabilities with essential business tools such as email, productivity suites, and backup solutions to streamline workflows and improve productivity within the organization.


AI capabilities: AI capabilities in IT management and RMM platforms is a growing trend for small and medium business. AI-powered RMMs can greatly enhance efficiency, automation, and decision-making processes within an small business IT infrastructures.

Future-proof your RMM solution

With several RMM options, you want to make sure you’re making the right choice with your RMM solution, as the growing global managed service market trend is expect to be $372.6 billion by 2028.

Implementing a reliable RMM solution is crucial for IT service providers to deliver efficient and proactive support to their clients. With its real-time monitoring, automation capabilities, patch management, and comprehensive reporting, remote monitoring software empowers businesses to optimize IT operations, reduce costs, and ensure a stable and secure IT environment.

Remember, selecting the right RMM solution that aligns with your business needs is essential. While various industry-leading providers offer RMM software, you should explore their features, scalability, and integration capabilities to make an informed decision.

However, Atera is the only AI-powered RMM solution currently on the market!

Try it now for free for 30 days, no credit card required!

RMM Frequently Asked Questions